Receivables tracker
Keep a list of the invoices you are waiting on, see what is overdue and how old it is, and decide who to follow up with first. You type every entry. Nothing is sent.
This list only knows what you type. It does not check your bank or detect payments.
Your receivables
Add your first entry to see totals.
Saving needs a free account.
What this tracker does
It is a list you keep by hand. You type each invoice, what you have received so far and the due date, and the tool adds up what is outstanding, what is overdue and how old it is. It does not connect to a bank, send anything to anyone, or say what any client should do.
How ageing is worked out
Example: today is 2026-10-15. An invoice due 2026-10-10 is 5 days overdue and sits in 1 to 30 days. An invoice due 2026-09-01 is 44 days overdue and sits in 31 to 60. An invoice due 2026-10-20 is not yet due, with 5 days to go. An invoice due on 2026-10-15, today, is due today and not overdue. The groups are 1 to 30, 31 to 60, 61 to 90 and over 90 days after the due date. 90 days is in 61 to 90 and 91 days is over 90.
Outstanding after a part-payment
Example: an invoice of 500.00 with 200.00 received so far shows 300.00 outstanding. Update "Received so far" each time you receive more. When it equals the amount invoiced, the entry is paid in full.
Who to follow up with first
Overdue entries are listed oldest first, then largest first. Entries not yet due follow, by due date, and paid entries are last. It is a sorting rule on the dates and amounts you typed. It says nothing about any client.
Printing or keeping a PDF
Print or save as PDF opens your browser's print window. Choose "Save as PDF" as the printer to keep a file. The page is headed with the date the ages are worked out to.
Common mistakes
- Forgetting to record a part-payment.
- Counting the due date itself as overdue.
- Typing two clients with similar names, so they are grouped or split in ways you did not expect.
Using your CSV
Export CSV downloads a file you can open in a spreadsheet: one row per entry in list order, then the totals, the five group totals, the date the ages are worked out to and the short disclaimer. Client, invoice and note text begin with an apostrophe when they start with a character a spreadsheet could read as a formula. Numbers in the file use a dot.
A note for Canadian businesses
This tracker is a list you keep by hand. It does not replace your accounting records.
Questions
Does it connect to my bank?
No. It only knows what you type. It does not detect payments.
Does it send reminders?
No. It does not send, schedule or write anything to your client. Copying or printing this list does not send anything to anyone.
What counts as overdue?
An entry with an amount still outstanding is overdue from the day after the due date you typed. The due date itself is not overdue. This is a date comparison, nothing more.
Does it add interest or fees?
No. Work out late fee opens the late-fee calculator, where you type your own terms. The tracker adds no wording about what to charge or whether a charge can be collected. Check your written agreement, and check with the official source or a qualified professional.
Can I export my list?
Yes. Export CSV downloads a spreadsheet file. You can also print the list or save it as a PDF from your browser's print window.
How many entries can a list hold?
40. For more, save this list and start another, or delete paid entries.
Do I need an account?
Only to save. Without an account, what you type stays on this page and nothing is saved.