Invoice generator

Build an itemized invoice with your own prices and tax rate, then print it or save it as a PDF. You type every figure.

Invoice details

Invoice number (optional)

Use your own numbering. Up to 30 characters.

Invoice date

Year-month-day, for example 2026-10-05

Payment terms

This follows the payment terms. You can change the date.

Due date

This follows the payment terms. You can change the date.

Your reference or purchase-order number (optional)

Printed as typed. Up to 30 characters.

Your details

We print the registration details exactly as you type them and do not check them.

Your name or business name

Printed at the top of the document. Up to 60 characters.

Email (optional)

Printed as typed. The tool does not use this address. Up to 80 characters.

Phone (optional)

Up to 25 characters.

Address (optional)

Up to 4 lines and 150 characters.

Registration label (optional)

The label you want printed beside the number, in your own words. Up to 20 characters.

Registration number (optional)

Printed exactly as you type it. Up to 30 characters.

Client

Client name

Printed as typed. Up to 60 characters.

Email (optional)

Printed as typed. The tool does not use this address. Up to 80 characters.

Phone (optional)

Up to 25 characters.

Address (optional)

Up to 4 lines and 150 characters.

Lines

A discount line is subtracted. It lowers the amount of every tax you tick on it.

Line 1

Item

Description, line 1

What the line is for. Up to 100 characters.

Quantity, 1

Hours, days or units. Up to 3 decimal places.

Unit (optional), 1

For example: h, m2, each. Up to 12 characters. Nothing is converted.

Unit price, 1

Type 0 for a line you include at no cost.

CAD per unit

Taxes (optional)

A new tax is ticked on every line so far. A new line copies the ticks of the line above it. You can change any tick.

Amount received, payment details and notes

Already received (optional)

One figure for money you have already received on this invoice. Empty counts as 0.00. It is not a payment record.

CAD

How to pay you (optional)

The payment details you want your client to use, for example an e-transfer email address. Printed as typed and not checked. Canada Business Kit does not take payments. Up to 300 characters.

Notes (optional)

Anything else for your client, in your own words. Canada Business Kit does not supply or check wording. Up to 300 characters.

Your invoice

Add a line to see your totals.

Saving needs a free account.

How the totals are worked out

Each line is quantity × unit price. Three lines of 19.99 give a subtotal of 59.97. A discount line is subtracted from the subtotal. Any tax you type is added after that.

Rounding

Each line is rounded to the cent. A line of 2.5 at 33.33 is 83.325, which rounds to 83.33. Each tax is rounded once, on the combined amount of the lines you ticked for it, not line by line.

Balance due and amounts already received

The balance due is the total less the amount you type as already received. A total of 59.97 with 20.00 already received shows a balance due of 39.97. If you type the full total, the balance due shows 0.00. The received amount cannot be more than the total.

Due dates

Type the number of days and the tool counts forward from the invoice date. An invoice dated 2026-10-01 with 30 days shows 2026-10-31, which is a Saturday. The tool shows the weekday and does not move the date. Type 0 for due on receipt. An invoice dated 2026-12-01 with 60 days shows 2027-01-30.

Printing or keeping a PDF

Print or save as PDF opens your browser's print window. Choose "Save as PDF" as the printer to keep a file. The page is headed Invoice.

Common mistakes

Typing a tax rate you have not checked.
Forgetting that a discount line has its own tax ticks.
Mixing up the quote date and the invoice date.

Using your CSV

Export CSV downloads a file you can open in a spreadsheet. It holds the lines, the subtotal, each tax, the total, the amount already received, the balance due and the due date. Payment details, notes and registration details are not in the file. A leading apostrophe on a text cell stops the spreadsheet from treating that cell as a formula. Numbers in the file use a dot.

A note for Canadian businesses

You type your tax name, rate and registration details. This tool does not know or check any of them, and it does not tell you what to put on an invoice for your situation. Check with the official source or a qualified professional.

Questions

Does it send the invoice to my client?

No. Print it or save it as a PDF, then send it yourself. Printing or copying an invoice does not send it.

Does it take payments?

No. The tool prints the payment details you type and does nothing else with them. It does not connect to a bank or a payment service.

What tax rate should I type?

The tool cannot tell you. Type the name and rate you use and check them with the official source or a qualified professional.

Does it check my registration number?

No. It prints the label and number exactly as you type them.

Can it add wording about late payment?

No. The tool adds only the lines and taxes you type. For any wording about late payment, write it yourself in Notes and check it with the official source or a qualified professional.

Do I need an account?

Only to save. Without an account, what you type stays on this page and nothing is saved.

How do I get a PDF?

Use Print or save as PDF. In your browser's print window, choose "Save as PDF" as the printer.

Which currency does it use?

Canadian dollars (CAD). The tool does not convert currency.